Documentation should show what material was collected, where it went and which processing or recovery steps were confirmed. A transport receipt proves movement; it does not necessarily prove final material recovery. Agree on the evidence and reporting boundaries before work begins.
Records that can be included
Where they are contractually available, a closeout package can contain:
| --- | --- |
|---|---|
| Field preparation log | Pieces produced per blade, exceptions |
| Weight tickets | Measured mass at site, scale or receiver |
| Processing confirmation | Receiver's statement of how material was treated |
| Exception log | Rejected loads, redirected material, unaccounted items |
Wording matters
A certificate must state precisely what it certifies. "Received" and "recycled" are different claims. A strong closeout package keeps separate totals for material shipped, material received, and material confirmed as processed, and explains any difference.
Reconciliation
Decide in advance which weight governs (site estimate, certified scale, receiver scale), how moisture or debris is treated, and what tolerance is acceptable. Unexplained differences should appear in the exception log rather than disappear in a rounded total.
Sustainability statements
If you plan to report recovery or diversion figures, the statement should name the material route, the scope, the denominator and the supporting records. We do not provide generic recycling rates or carbon figures.
Deliverables
An agreed documentation plan before mobilization, and a closeout package at completion containing the records above to the extent available for the project.
Frequently asked questions
What records should I request?
Request the agreed inventory, measured weights where available, transport records, receiving acknowledgement, processing evidence where available and an exception report. The final package should distinguish material received from material confirmed as processed or recovered.
Is a certificate of recycling enough?
Only if it states precisely what it certifies. A certificate of receipt is not proof of completed recycling. Read the wording and ask what evidence supports it.